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We don't sell AI — we sell your hours back. TaskPilot builds AI receptionists, automation workflows and custom apps for local businesses across Sarasota and Southwest Florida. The workflow audit is free, pricing is published, and we guarantee a measurable result in 90 days.
Search "AI automation" for almost any Florida city and you'll find page after page of identical location pages from national agencies that have never set foot here. We're actually in Sarasota, we've actually shipped the work, and we'll tell you on the first call whether automation is even worth it for your business.
Not chatbots for the sake of chatbots. We look for the specific, repetitive, hours-eating tasks in your week and take them off your plate:
A Sarasota youth boxing gym. Members sign up on a wall-mounted iPad in about three minutes — photo, digital waiver, saved card. Stripe bills every family automatically, receipts go out by text, and the owner gets a daily summary on his phone. Today it runs roughly $7,300/month in billing on autopilot and saves 6–10 staff hours a week.
A Florida marketplace seller. The owner was spending about four hours every day pulling orders, building pack lists, and formatting them for the warehouse. We built an agent that does it and hands off the finished package automatically. His part is now about 20 minutes of approval taps.
Published, flat, and decided before we start:
| Service | Price | What it is |
|---|---|---|
| Workflow audit | Free | We map where your hours and leads are leaking, and what to fix first |
| Front Desk (AI receptionist) | $249/mo | Missed calls answered, booked and texted back, 24/7 |
| One-off automation build | from $1,500 | Most projects land between $2,500 and $7,500 |
| Custom app | from $3,500 | Booking, memberships and Stripe billing you own outright |
| Autopilot retainer | $1,000/mo | A new automation built every month, everything monitored |
Agencies typically charge $2,500 or more for the same workflow audit we give away. We can afford to give it away because owners who see their leaks mapped out usually want them fixed.
On the audit call we agree on a measurable target — hours saved per week, calls answered, leads captured. If we don't hit it within 90 days, you get your money back. Your first automation goes live within 30 days, and if we don't see a real leak worth fixing, we'll tell you that on the call and part as friends.
Local service businesses across Sarasota, Bradenton, Venice, Lakewood Ranch and the wider Southwest Florida coast: contractors and trades, dental and medical practices, salons and med spas, gyms and studios, property managers, accounting and law offices, and e-commerce sellers. If your week is full of the same tasks over and over, there's usually something here worth automating.
Book a free 10-minute call. You describe what eats your week; we tell you what we'd automate first, what it would cost, and what it should save. No pitch deck, no obligation, and the written summary is yours either way.
At TaskPilot the workflow audit is free, one-off automation builds start at $1,500 (most projects run $2,500–$7,500), custom apps start at $3,500, the Front Desk AI receptionist is $249/month, and the Autopilot retainer — a new automation built every month — is $1,000/month. Every project gets a fixed quote before work starts. We never bill hourly.
A structured look at how work actually moves through your business, so we can identify the three to five places you're losing the most time or money and score them by return. You get a written summary and a prioritized plan. Ours is free; agencies commonly charge $2,500 or more for the same thing.
Your first automation is live within 30 days, usually sooner. Custom apps take a few weeks. The Front Desk AI receptionist is typically running within days.
We're based in Sarasota and serve Bradenton, Venice, Lakewood Ranch, Tampa and the Southwest Florida coast in person. We also work with clients elsewhere in the US remotely — but local businesses get the advantage of a real person nearby.
Anything sensitive waits for your approval — you tap yes or no from your phone. Systems that talk to customers only use facts you've approved, and take a message rather than guess when they don't know. We monitor everything we build and fixes are included.
Retainers are month-to-month with no lock-in, and everything we've built stays yours, including the accounts and the data.
Book a free 10-minute call and we'll map exactly where your business is losing time or leads — the written summary is yours whether you hire us or not.
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